All seven (7) components of the IUHPFL application are submitted online and are due by midnight on the first Sunday in December. The student is responsible for completing the Personal Application (Student Essay Questions) and for ensuring that all three (3) appraisals, the Parental Assessment, and the high school transcript are submitted on time. The student's world language teacher will send the Writing Sample in the Target Language to the IUHPFL Office by the due date.
It is very important for students to:
request their teachers' school email addresses
double-check all email addresses for accuracy
enter email addresses correctly on IUHPFL forms
check in with their parents/guardians and their appraisers to ensure that application materials were received and are submitted to IUHPFL on time
Applicants who are accepted into the program (in January) will each have a personal Student Application Portal.
Details about the IUHPFL Student Portal and Application Components:
During the third week of January, applicants learn of their acceptance status via email. Those who are accepted will see a link to their unique Student Portal in the message.
Through their Student Portals, students will:
Complete the Personal Application (Student Essay Questions)
Send email requests to their three (3) appraisers, asking them to complete the:
World Language Teacher Appraisal
Other Teacher Appraisal
or Non-Academic (Non-Relative) Adult Appraisal
Send an email request to one parent/legal guardian to complete the Parental Assessment
Arrange to have their high school transcripts sent to IUHPFL
Each time the student completes a task or sends a request, a confirmation email will automatically be sent to the student, and the portal will show that tasks have been "Completed."
Once the IUHPFL Office has received all application components, students will receive an email verifying that the full application dossier has been completed.
Students must answer the essay questions thoughtfully and thoroughly and submit the Personal Application by the deadline. Late or incomplete applications will not be considered. Students are advised to read the instructions at the beginning of each section carefully.
French and Spanish students may indicate their country of preference. Requests will be taken into consideration, but cannot be guaranteed. We encourage applicants and their parents/guardians to be open to all program sites for the language.
Before sending appraisal requests in the Student Portal, students should talk with their desired appraisers in person and politely ask if they are willing to complete an appraisal for them. When the student submits the Appraisal Request Form, an email is automatically generated and sent to the appraiser, asking them to fill out the appraisal before the December deadline.
The three (3) types of appraisals are:
Appraisal 1: Academic - Language Teacher Filled out by student's current world language teacher
Appraisal 2: Academic - Other Teacher Filled out by a teacher who knows the student well and is familiar with their academic work but is not theircurrent or former world language teacher
Appraisal 3: Non-Academic - (Non-Relative) Adult Filled out by an adult who knows the applicant well outside of school, but is not a relative or a current or former teacher of the applicant
Examples: employer, mentor, youth group leader, tutor, family friend, etc.
An athletic coach or band director who also teaches is acceptable, but he/she is asked to focus the appraisal on what the student is like outside the classroom (in the sports or band setting).
Note: Some email servers block emails from unknown sources, so students should check the status of each appraisal via the Student Portal and follow-up with appraisers to make sure they received the request.
If it is necessary for a student to reissue an appraisal request to the same person or to send a request to a different appraiser (when the first appraiser is unable to complete the appraisal) the student should send an email to firstname.lastname@example.org with the following information:
explanation of the situation
name/s, email/s, and phone number/s of appraiser/s
One parent or guardian for each student is asked to complete the Parental Assessment by the December deadline. A link to the Parental Assessment form is emailed to the parent/guardian when the student completes the request in the Student Portal.
Answers are to be thoughtful and candid and should provide IUHPFL with a thorough evaluation of the student’s readiness for the challenges of an immersion experience. The insights shared by parents and guardians are extremely valuable in helping us to support our applicants.
Transcripts are submitted electronically to IUHPFL via a transcript request program (such as Parchment) OR through a school administrator. Students should select which way they will submit their transcript via the Online Student Portal with the Transcript Request form. If submitting transcript electronically, select “send to individual email address” (or similar) and enter "email@example.com".
When students register for IUHPFL, they provide the email addresses for their world language teachers. The teachers then receive an email, stating that their students are interested in applying for IUHPFL and providing the Writing Sample materials.
This writing exercise must be completed by the student in the target language, under the supervision of his or her world language teacher. No dictionaries, smart devices, computers, or other resources can be used to assist the student. The exercise takes less than 45 minutes to complete.
The world language teacher then submits the Writing Sample to the IUHPFL Office by the December deadline.
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