The IUHPFL application process is organized in several distinct steps, explained below. Students applying for the 2018-2019 program cycle are encouraged to print the Student Checklist to help keep track of required steps, deadlines, and when to expect communication from the IUHPFL office.
Months in which steps occur
Annual Promotional Launch
August and September
Presentation & School Visits
September and October
September through November
September through November
September through May
Application Screening & Results
December and January
Financial Assistance Application
February through April
Program Fee & Airfare Payments
February through May
Host Family Placement
Group Flight / Travel Itineraries
June and July
June and July
In August and September, Indiana high schools receive IUHPFL promotional materials to be distributed and displayed in classrooms and hallways, and they complete the Agreement to Participate. Teachers use the IUHPFL website and online videos and presentations to promote the program. Students download the factsheet, read blogs or watch videos.
Throughout the fall, alums from prior years give presentations in their school auditoriums or language classrooms, while representatives from IUHPFL visit high schools around the state and provide regional presentations for students and their guardians in order to promote next year's programs.
Students must first register for the program and pay a $15 registration fee. Registrants who meet all eligibility requirements will be invited to complete their personal application via email.
Spanish and French students may list their country of preference on their application. Requests will be taken into consideration, but cannot be guaranteed. The IUHPFL office encourages prospective participants and their guardians to be open to placements in any of the program sites for their language.
All materials for the student's application must be received by Sunday, December 2nd, 2018.
Even before applying or gaining acceptance to IUHPFL, students are encouraged to save money for the program. After receiving the official acceptance letter in January, students can begin formal fundraising.
For ideas on how to raise funds informally or formally, please visit our Fundraising page.
The IUHPFL selection committee uses a detailed rubric to evaluate each candidate for the program. The rubric includes subsections dedicated to assess official school transcripts, the personal application, confidential appraisals from teachers and non-related adults, parental assessments, and student writing samples.
Students will be notified of their status as IUHPFL candidates in January. Students will fall into one of three categories:
Preliminary Acceptance: Students are accepted into IUHPFL based on the strength of their application materials. Students may be invited to participate in an interview.
Waitlist: Students will be placed on a wait list as a potential participant for IUHPFL. Students may be invited to participate in an interview.
Regretfully Declined: Students are declined to participate in IUHPFL because it is determined they are not quite ready for the rigorous demands of the program.
Students who do not participate in the current program cycle are welcome to apply again for future programs as long as they continue to meet the eligibility requirements.
IUHPFL provides limited financial assistance to qualified students in the form of fee reductions (typically between $250 and $1,500). Students who wish to apply for financial assistance must first complete the Free Application for Federal Student Aid (FAFSA) to determine their Expected Family Contribution (EFC). Note: not all applicants will qualify to receive financial assistance.
Financial Assistant Applications are due before February 1st.
IUHPFL chooses to interview students for several reasons, based on information that was shared with us during the application process. In most cases, we simply need more information from the student. In other cases, we wish to clarify his or her expectations of the program. If parents/guardians have questions or concerns, they are welcome to attend the interview, too (they will be invited into the interview room for a portion of the time). Interviews are not intended to affect acceptance status, but attendance is required.
Most interviews take place in February. Students will be notified via email if they are selected for an interview.
Students are notified via email of their acceptance status. The email will contain a password that allow students to access the Accepted Students tab on this website. Once students are given preliminary acceptance into IUHPFL, they are encouraged to begin the process of submitting acceptance materials, which include various documents pertaining to their health, host family preferences, contact information, etc. Be sure to reference the IUHPFL Student Checklist for important deadline information.
A note about site placement in French and Spanish sites: Should students be selected to participate in IUHPFL, the selection committee makes placement decisions based on a number of factors. The selection committee attempts to distribute students from the same high school proportionately across programs.
Accepted students are highly encouraged to review the fundraising and sponsorship information as early as possible to obtain ideas on how to offset expenses.
Participating students make two types of payments: Program Fees and Airfare. These payments are due in several installments between February and May. Please note there are various methods of payment and the mailing addresses for the two types of payments are different (do not sent payment to the IUHPFL office). See the Payment Schedule for more information on due dates and ways to submit payments.
Students (and one guardian) are required to attend an all-day orientation for their program on Indiana University's Bloomington campus. On that day, students and guardians meet program peers and instructors, learn specifics about the program sites, begin to plan for departure, and engage in a variety of teambuilding and language development activities.
There are two IUHPFL orientations (two Sundays in April), but there is only one orientation date per program site. Attendance is mandatory on the orientation scheduled for a student's specific site, because it will be the only opportunity for him/her to engage with peers and with site instructors before departure. The dates for Orientation are set 6 months in advance, therefore students and guardians may take the date into consideration when making spring break travel plans. IUHPFL understands that some conflicts are inevitable and in such cases students may attend the alternate orientation (but they will miss the site-specific presentation, and will not meet their instructors or peers). It is not allowable is for students and guardians to miss orientation altogether. Make-up orientation sessions are not available.
Accepted students will find more information about Orientation in the Accepted Students section.
In February, students complete a Host Family Placement Form and write a letter to their potential host family in the target language. In collaboration with the IUHPFL office in Bloomington, onsite coordinators place students with host families, taking into consideration many factors, including: interests, allergies, dietary restrictions, etc. Additional student preferences are also considered, but cannot be guaranteed.
Students and guardians receive notification of host family placement in May via email. Students are encouraged to begin communication with their assigned host family members right away.
Students will leave the country with their peers and instructors on mandatory pre-assigned group flights. Traveling together not only assures each student's safety, but also provides an excellent opportunity to bond with peers and instructors. Upon arrival, students travel to their host city together. Then participants are picked up by their host family. Ideally, students will already have begun to communicate with their host family via e-mail, letter, or telephone before arrival onsite.
Accepted students will find more information about travel and group flights in the Accepted Students section.
After returning from the IUHPFL experience, students will complete an exit survey about the program. By early fall, students receive a final student evaluation of their program performance, completed by their instructors.
Once participants return to their high school, they are required by the IUHPFL Honor Code to support their foreign language program to the best of their ability and promote IUHPFL to younger students.
Honors Program in Foreign Languages resources and social media channels