This page outlines required steps and deadlines for participating in IUHPFL. Please note that deadlines may differ by language program/site. Please pay special attention to the program indicated for each checklist.
Student Checklist
2023-2024 German Student Checklist
Activity | To Do | Due Date |
Program Introduction | -Learn about IUHPFL from teachers, counselors, or alumni -Attend an IUHPFL presentation (in-person or online, or at school) -Obtain or renew your passport as processing can take months (passport must be valid 3-6 months after return to U.S.) -Explore IUHPFL website and follow us on social media -Engage in informal fundraising activities | Fall 2023 |
Registration | -Register on IUHPFL website | 9.15 to 11.15.2023 |
Personal Application | -Look for "Invitation to Apply" email after registering -Start online application -Complete your writing sample (with world language teacher) -Confirm that your transcript, appraisals, and parental assessment have been submitted -Submit application | Sept-Dec2023 Application due 12.3.2023 |
Acceptance & Invoice, Fundraising | -Watch for IUHPFL e-mail with Acceptance Letter and Invoice -Start formal fundraising activities (e.g., sponsorships) -Explore scholarship opportunities | On or before 1.8.2024 Jan-Apr 2024 |
Acceptance Materials #1 Program Fee Payment #1 | -Submit the following items: 1. Intent to Participant form (via website) 2. Payment Schedule & Terms Agreement (via website) 3. Agreement & Release (via website) 4. Travel Agreement (via website) -Pay non-refundable Program Fee Deposit of $500 to IU Pay online with Credit Card via this link: PAY INVOICE OR pay by Check. Make check payable to Indiana University and include your Customer and invoice numbers on the check memo line. Indiana University--Accounts Receivable Dept. 78896 P.O. Box 78000 Detroit, Michigan 48278-0896 | 1.22.2024 |
Financial Assistance Application | -Submit financial assistance application to IUHPFL via website (optional) Reminder: Make doctor's appointment (if you haven't already) | 2.1.2024 |
Program Fee Payment #2 | -Pay $1500 toward IUHPFL Program Fees to IU Accounts Receivable (Check payable to Indiana University or pay online with credit card) | 2.15.2024 |
Airfare Fee Payment Acceptance Materials #2 | -Secure seat on group flight by paying for Airfare. -Submit the following forms by March 1: 1. Statement of Medical History (mail original to IUHPFL Office OR secure upload of PDF via IUHPFL website) 2. Abbreviated Medical Card (online) 3. Host Family Placement Form by language (online) 4. Personal Questionnaire (online) 5. Letter to Host Family with photo in target language (online) 6. Orientation RSVP (online) 7. Reasonable Accommodations Request as necessary (online) | 3.1.2024 |
Family Check-in | Students and guardians are encouraged to sit down together to read the IUHPFL Student-Guardian Handbook, the Honor Code, and Orientation materials. Double check that you are on track with payment and acceptance materials and deadlines. | Before Student-Guardian Orientation |
Acceptance Materials #3 | -Submit the following forms by April 1: 1. Copy of Passport/Green card (via secure upload) 2. Demographics Questionnaire (online) 3. General Activity Waiver (online) 4. Code of Conduct (online) 5. Housing Contract (online) 6. Liability Contract (online) Note: Some sites may have additional forms to be completed. The extra forms will be sent via email or distributed at Orientation. | 4.1.2024 |
Program Fee Payment #3 | -Pay $2,000 toward IUHPFL Program Fees to Accounts Receivable (Check payable to Indiana University or pay online with credit card) | 4.15.2024 |
Student-Guardian Orientation | -Attend mandatory day-long Student-Guardian Orientation (student, plus one guardian) at the Indiana Memorial Union, IU Bloomington | 4.21.2024 |
Program Fee #4 (Final) | -Pay remaining IUHPFL program fees to IU Accounts Receivable (Check payable to Indiana University or pay online with credit card) | 5.15.2024 |
Preparation for Abroad | -Strategize packing list -Guardians follow parent blog for parent site | Mid-May |
Host Family Placement | -Watch for IUHPFL email about assigned host family -Contact host family via e-mail, text, or letter | May 2024 |
IUHPFL Experience | Have an AMAZING time during 100% immersion in France, Austria, or Spain | Jun-Jul 2024 |
Post-Program | -Fill out Mandatory Student Exit Survey -Participate in IUHPFL Photo and Video Contest (optional) -Watch for post program packet in mail | Mid Aug Late Aug Late Sept |
IUHPFL Alumni | -Share your IUHPFL experience in your classroom/school and beyond -Visit IU to learn about study abroad opportunities through the Office of Education Abroad -Stay in touch with your program peers, instructors, and host family -Send IUHPFL your photos, testimonials, and updates, if you wish! | Ongoing Fall 2024 |
For questions about refund schedule, please see our Refund Policy |
2023-2024 French and Spanish Student Checklist
Activity | To Do | Due Date |
Program Introduction | -Learn about IUHPFL from teachers, counselors, or alumni -Attend an IUHPFL presentation (in-person or online, or at school) -Obtain or renew your passport as processing can take months (passport must be valid 3-6 months after return to U.S.) -Explore IUHPFL website and follow us on social media -Engage in informal fundraising activities | Fall 2023 |
Registration | -Register on IUHPFL website | 9.15 to 11.15.2023 |
Personal Application | -Look for "Invitation to Apply" email after registering -Start online application -Complete your writing sample (with world language teacher) -Confirm that your transcript, appraisals, and parental assessment have been submitted -Submit application | Sept-Dec2023 Application due 12.3.2023 |
Selection of Participants | -Watch for IUHPFL e-mail with decision (accepted, placed on waitlist, regretfully declined) -Start formal fundraising activities (e.g., sponsorships) -Explore scholarship opportunities | On or around 1.20.2024 Jan-Apr 2024 |
Financial Assistance Application Acceptance Materials #1 | -Submit financial assistance application to IUHPFL via website (optional) -Submit the following items: 1. Intent to Participant form (via website) 2. Payment Schedule & Terms Agreement (via website) 3. Agreement & Release (via website) 4. Travel Agreement (via website) Reminder: Make doctor's appointment (if you haven't already) | 2.1.2024 |
Invoice | Watch for IUHPFL email with Invoice | On or about 2.8.2024 |
Program Fee Payment #1 | -Pay non-refundable Program Fee Deposit of $500 to IU Pay online with Credit Card via this link: PAY INVOICE OR pay by Check. Make check payable to Indiana University and include your Customer and invoice numbers on the check memo line. Indiana University--Accounts Receivable Dept. 78896 P.O. Box 78000 Detroit, Michigan 48278-0896 | 2.15.2024 |
Airfare Fee Payment Acceptance Materials #2 | -Secure seat on group flight by paying for Airfare. -Submit the following forms by March 1: 1. Statement of Medical History (mail original to IUHPFL Office OR secure upload of PDF via IUHPFL website) 2. Abbreviated Medical Card (online) 3. Host Family Placement Form by language (online) 4. Personal Questionnaire (online) 5. Letter to Host Family with photo in target language (online) 6. Orientation RSVP (online) 7. Reasonable Accommodations Request as necessary (online) | 3.1.2024 |
Program Fee Payment #2 | -Pay $1500 toward IUHPFL Program Fees to IU Accounts Receivable (Check payable to Indiana University or pay online with credit card) | 3.15.2024 |
Family Check-in | Students and guardians are encouraged to sit down together to read the IUHPFL Student-Guardian Handbook, the Honor Code, and Orientation materials. Double check that you are on track with payment and acceptance materials and deadlines. | Before Student-Guardian Orientation |
Acceptance Materials #3 | -Submit the following forms by April 1: 1. Copy of Passport/Green card (via secure upload) 2. Demographics Questionnaire (online) 3. General Activity Waiver (online) 4. Code of Conduct (online) 5. Housing Contract (online) 6. Liability Contract (online) Note: Some sites may have additional forms to be completed. The extra forms will be sent via email or distributed at Orientation. | 4.1.2024 |
Program Fee Payment #3 | -Pay $2,000 toward IUHPFL Program Fees to Accounts Receivable (Check payable to Indiana University or pay online with credit card) | 4.15.2024 |
Student-Guardian Orientation | -Attend mandatory day-long Student-Guardian Orientation (student, plus one guardian) at the Indiana Memorial Union, IU Bloomington | 4.21.2024 |
Program Fee #4 (Final) | -Pay remaining IUHPFL program fees to IU Accounts Receivable (Check payable to Indiana University or pay online with credit card) | 5.15.2024 |
Preparation for Abroad | -Strategize packing list -Guardians follow parent blog for parent site | Mid-May |
Host Family Placement | -Watch for IUHPFL email about assigned host family -Contact host family via e-mail, text, or letter | May 2024 |
IUHPFL Experience | Have an AMAZING time during 100% immersion in France, Austria, or Spain | Jun-Jul 2024 |
Post-Program | -Fill out Mandatory Student Exit Survey -Participate in IUHPFL Photo and Video Contest (optional) -Watch for post program packet in mail | Mid Aug Late Aug Late Sept |
IUHPFL Alumni | -Share your IUHPFL experience in your classroom/school and beyond -Visit IU to learn about study abroad opportunities through the Office of Education Abroad -Stay in touch with your program peers, instructors, and host family -Send IUHPFL your photos, testimonials, and updates, if you wish! | Ongoing Fall 2024 |
For questions about refund schedule, please see our Refund Policy |